Privacy Statement

Introduction

The digital ambition, the mission and vision of Living-in.eu is more alive than ever: create a cohesive, digital Europe where every city and community can enjoy the economic and social benefits of green and digital transformation. Living-in.eu supports and accelerates the European way of digital and green transformation by engaging cities and communities at the European level to develop, (re-) use and share trustworthy solutions, technology, and standards. 

It is now time to take a step forward in building the European way of digital transformation for 300 million Europeans by 2025. A strong foundation has been developed based on the work already done. Go Li.EU addresses the call DIGITAL-2021-DEPLOY-01-LIVING-EU (hereinafter, the call) and wants to speed this process up in line with the European ambition, strategy, legislation, projects and 2030 goals of the Digital Decade. 

Living-in.eu has three main assets so far: the community, the platform, and the way of working. These assets have been developed during the past 4 years by the voluntary contribution of most of the consortium partners, the Steering Board and the involvement of the European Commission and Committee of the Regions. The Living-in.EU platform was developed during the last two years. This platform supports both the Living-in.EU public and closed collaboration community by providing relevant and current content about commitments, iconic projects, ambassadors, publications and events.  

Controllers of your personal data

This Privacy Statement concerns the data processing activities carried out in the context of the project Governance of the Living in EU (Go Li.EU) by consortium partners of Go Li.EU project, who are joint controllers of your personal data.

  1. EUROCTIES ASBL, (headquarters located at Square de Meeus 1, 1000 Brussels, Belgium, enterprise number 447.820.987), the Coordinator of the consortium, and  
  2. ENoLL, (headquarters located at Avenue des Arts 6, 1210 Brussels, Belgium, enterprise number 824.793.473) 
  3. ERRIN, (headquarters located at Rue du Luxembourg 3, 1000 Brussels, Belgium, enterprise number 885.520.027) 
  4. OASC, (headquarters located at Rue du Luxembourg 19-21, 1000 Brussels, Belgium, enterprise number 686.623.804) 
  5. CEMR, (headquarters located at Square de Meeus 1, 1000 Brussels, Belgium, enterprise number 544.372.611) 

For this purpose, they have signed a Joint Controllership Agreement where they determine their respective responsibilities regarding the processing of your personal data. EUROCITIES ASBL is the coordinator of the project and the main contact point that you can refer to in order to exercise your rights as data subject.

When you browse our website

Purpose. We process your personal data (traffic data) to provide you with access to our website www.living-in.eu and to make sure it stays secure.
Legal bases. (A) Your consent to receive our website. (B) Our legitimate interests to provide you with a secure website.
Categories of personal data. Traffic data and log data. IP address is anonymised.
Storage period. 100 days.
Processors. We work with trustworthy, and EU based processors to process your personal data. Currently, our hosting provider is Hostinger. Moreover, we rely on Matomo Analytics for the collection of anonymised website analytics. 
Other recipients of your personal data. We do not share any personal data with other recipients.
Transfers of personal data to third countries. We do not transfer personal data to third countries.

Cookies.   At this moment we only use functional cookies for optimal functioning of the platform.

When you become a member of the platform, a supporter or signatory

Purposes. We process your personal data when you agree to become a member of the platform, as a supporter or signatory of the living-in.eu movement through our platform.

  • Member of the platform. The purpose of processing your personal data is:
    1. To offer you living-in.eu services through our platform, for which we separately obtain your consent. These services include:
      • The participation in thematic sub-groups and iconic projects of your interest
      • Following the recent developments of sub-groups of your interest
    2. We obtain your consent for the processing of your personal data to send you invitations to attend living-in.eu events.
  • Signatory. The purpose of processing your personal data is to consider you a signatory of the declaration and promoter of proven digital solutions. This entails that:
    1. You provide us with your consent to offer you living-in.eu services through our platform, which include:
      • being part of a network of founding members,
      • knowledge exchange with this network,
      • and the participation in thematic sub-groups and iconic projects of your interest.
    2. We obtain your consent for the processing of your personal data to send you invitations to living-in.eu events and signatories’ meetings.
  • Supporter. The purpose of processing your personal data is to consider you a supporter of the declaration. In this regard:
    1. You provide us with your consent to offer you living-in.eu services through our platform, which include:
      • being part of a network of supporters,
      • knowledge exchange within that network,
      • and the participation in thematic sub-groups and iconic projects of your interest.
    2. We obtain your consent for the processing of your personal data to send you invitations for living-in.eu events and supporters’ meetings and consultations.

Legal bases.  (A) Your consent to become a member of the platform, as a signatory, or as a supporter. (B) Your separate consent to choose the living-in.eu services you want to receive. (C) Your consent to send you invitations to events and signatories’/supporters’ meetings. (D)Our legitimate interests to boost Living-in EU movement and comply with the obligations set out in our Grant Agreement with the European Commission.

Categories of personal data.

  • Signatory of the declaration: title, first name, surname, email address, position, organization name, public administration level, signature, nationality.
  • Contact point of a signatory of the declaration: title, first name, surname, email address
  • Supporter of the declaration: title, first name, surname, email address, position, organization name, representing sector, nationality, logo and website

Storage period. We start processing your personal data when you complete your registration as member of the platform, and we end processing your personal data when you delete your account as member of the platform.

Processors. We work with trustworthy, and EU based processors to process your personal data. Currently, our hosting provider is Hostinger.

Other recipients of your personal data. We do not share any personal data with other recipients. However, when you decide to become a participant of a sub-group or being part of a network within the living-in.eu community, you should know that all other members within that network or sub-group will be able to see your contact details. You can always choose what and when your personal data is shared with these members.

Transfers of personal data to third countries. We do not transfer personal data to third countries.

When you subscribe to our newsletter

Purpose. The purpose of processing is to keep you updated and informed about upcoming events, new developments, and publications of Go Li.EU project.

Legal basis. Your consent to subscribe to our newsletter.

Categories of personal data. Email address.

Storage period. We start processing your personal data when you subscribe to our newsletter, and we end processing it when you unsubscribe to it. You can unsubscribe at any moment by clicking the “unsubscribe” button at the bottom of each newsletter.

Processors. We work with trustworthy, and EU based processors to process your personal data. Currently, our newsletter provider is Sendinblue.

Other recipients of your personal data. We do not share any personal data with other recipients.

Transfers of personal data to third countries. We do not transfer personal data to third countries.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the websites in question.

Privacy of minors

Our Service does not address anyone under the age of 16. We do not knowingly collect personal identifiable information from children under 16. In the case we discover that a child under 16 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take the necessary action.

Security

We take precautions to protect your information both online and offline. Only employees who need the information to perform specific actions are granted access to personally identifiable information. The computers/servers on which we store personally identifiable information are protected and kept in a secure environment. All passwords are encrypted and stored in our database.

Your rights at any moment

You have the right:

  • To be informed about how your personal data is processed,
  • To access your personal data
  • To rectify your personal data
  • To have your personal data erased
  • To object to the processing of your personal data
  • To restrict the processing of your personal data
  • To data portability
  • To withdraw your consent at any moment
  • To lodge a complaint with your local Data Protection Authority. We are governed by the Belgian Data Protection Authority (https://www.dataprotectionauthority.be).

If you have any questions about this policy or you want to exercise your rights, please email us at privacy@eurocities.eu or write to: EUROCITIES, 1 square de Meeus, 1000 Brussels, Belgium.

Update

This policy is updated periodically. The latest version is available on this page and has been published on 28 February 2023. We advise you to review this page regularly for any changes.

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